Digital welcome kit: your corporate event in one link

It's 8:50 on the morning of your company's kick-off. Forty people are in the lobby with their phones out, scrolling through four different emails to find the wifi password. Someone asks you which room the keynote is in, and you're not sure either. The day is 20 minutes old and three people have already asked. A digital welcome kit for a corporate event is what stops that.

It isn't a PDF and it isn't an attachment. It's a web page with its own address, and you share it with a link, a QR code or a message. Guests open it in whatever browser they already have. No app to install, no download, and they can answer from the phone in their hand.

Your corporate event's digital welcome kit fits in one link

The invitation is built as linked scenes: a welcome, then the schedule, then the speakers, then the wifi and the address. Each scene takes your own text and your own photos. The site runs in seven languages and you can set the invitation's content by language, which matters when half the guest list reads English and the other half doesn't.

• The day's schedule with real times: 9:00 registration, 9:30 opening keynote, 11:00 coffee.
• Each speaker with a photo and a job title, so people know who's talking.
• The wifi network name and password, visible without asking reception.
• Access directions, dress code and a phone number for whoever is running the day.

What the kit can't leave out

Three questions come up again and again at a corporate event: what time, who's speaking, and what's the wifi password. Put all three where nobody has to hunt for them.

Speaker profiles need a face and a role, not just a name in bold. Upload one photo per speaker and the editor fits it into the frame. If someone drops out, swap the photo and the text, and the link carries the change.

One link in the group chat beats four emails and a printed programme nobody remembered to bring.

Updates without resending anything

A talk moves from 9:30 to 10:00. You edit the invitation and the link stays exactly the same. Guests see the new version the next time they open it. No new email, no reprinting programmes, no second envelope. Same if the map changes, if the room changes, or if the dress code ends up being looser than you announced.

RSVP without chasing anyone

Confirmations land inside the invitation, in one ordered list. You decide what the form asks: name, company, attending or not. Set the questions once and stop scrolling through WhatsApp to work out who's actually coming.

How to build your digital welcome kit

Choose a design from the collection and filter by style. Personalise it in the browser editor: heading, names, date, place — one field per piece of information, with a preview that updates as you type. Up to six of your own photos go in, and you can mark which one is the cover. Then hit publish and share the link or the QR code.

Start with the design that fits the kind of event you're running, try it free in trial mode, and unlock every scene for a one-time 29.99 EUR when you're ready. Send the link once. Every change after that lives behind the same address.