Digital invitation price: corporate events with QR check-in

Seven in the evening at a venue near Zurich HB: a tablet on a stand at reception, a guest holding up a phone, a printed list somewhere under the register. Two questions come up in every planning meeting before that moment — what does the digital invitation cost, and does the QR check-in work on its own? They are two different bills, and mixing them is where corporate event budgets get messy.

The short version: a digital invitation from Send The Joy costs €29.99 per invitation, paid once. You can pick a design, edit the cover for free and send it today from the catalogue, with a link or a QR and no app for your guests. Door scanning is a separate matter, and this article keeps the two apart.

What a digital invitation at 29.99 EUR includes

You pay once per invitation and there is no subscription. If the date, the time or the room changes, you edit the same page and the link stays exactly as it was — nobody gets a second version in their inbox. That price covers a web page with chained scenes, up to six of your own photos, music and an RSVP form. It does not cover paper, printing or postage, because there is no paper: it is a page, not a PDF and not an image.

• Count invitations by head, not by guess: one per person or one per household, depending on how you want RSVPs to land.
• Languages: the site runs in seven, and the invitation content is configured per language — German or English for a Zurich event, with no leftover template in another tongue.
• The details that change most are time, place, map and dress code. Edit them and the link stays the same; guests see the current version.
• Decide early whether you need door scanning and keep it out of the invitation budget, so the €29.99 stays a clean line item.

QR check-in: what the invitation does and what it doesn't

The QR code is a way to open the invitation. A guest points a phone at it, the page opens in the browser, and they read the time, the address and the dress code without installing anything. They can reply from the same page, with the questions you set in the RSVP form.

What the invitation does not do is scan tickets or count people through the door. If your event needs QR reading at the entrance, that is a separate service with its own price and its own supplier. What you do get is the end of the message chain: answers arrive inside the invitation in one ordered list. And the QR does not replace the name on the list — the guest list stays yours. For a guest list that mixes German, English and Spanish, set the invitation language and stop explaining the same start time in three WhatsApp threads.

The QR opens the invitation. Running the door is a different job, with a different budget.

How much do digital invitations for a corporate event cost in Zurich?

Multiply €29.99 by the number of invitations you need, then add scanning separately if the door needs it. That is the whole calculation on the invitation side; the unpredictable part of a Zurich budget sits in scanning, reception staff and access trials, and those come from other providers. Open Joy Studio, edit the cover for free with your own date, address and photos, and buy once the design fits — the link is shareable the same day.