Digital invitation price for a 300-guest corporate event

A quote lands for a company event with 300 guests. One figure, no detail, and a line that says “digital invitation”. You paid 29,99 EUR for your sister's wedding invitation last year, so this number doesn't seem to belong to the same product. It does, roughly — the difference is everything stacked on top of it. You can pick a digital invitation from the catalogue today, edit the cover and send the link the same afternoon, so the design was never the expensive part.

The piece is one-off work. The rest is people, doors and hours. Ask for the quote split into three lines and the total stops looking random.

Digital invitation price for a 300-guest corporate event: the design is paid once

The file is delivered once. Everything after delivery is management, and management is charged per guest, per door or per week of support. That's why the same design works for 30 people and for 300 while the invoice doesn't. If the proposal arrives as one figure, ask what's folded in: at 300 guests the artwork is rarely the biggest line.

• Split the quote into three lines: the piece (design), the platform (sending and collecting replies) and the operation (doors, reminders, problems on the day).
• Ask how many doors or users the access control includes, and what each extra one costs.
• Check whether the link expires on the event day or stays live for late questions.
• Confirm who chases the people who haven't answered, and in what format you get the final list.

What you actually pay for in a corporate digital invitation

The design part closes when you get the link. There's no print run and no reprint if the start time or the dress code changes two weeks out: you edit the page, the link stays the same and everyone sees the current version. Nobody has to resend anything.

The platform is usually billed per event or as an annual subscription, so ask which one you're signing and what happens once the event is over. The heavy line is operation, and it shows up when someone has to confirm 300 names: calls, one-to-one WhatsApp messages and a spreadsheet a person updates by hand. Confirmations that land inside the invitation, in one ordered list, save that whole round. Ask whether there are reminders for people who haven't replied and on which channel. Better to know before you sign than three days out.

At 300 guests the artwork is the cheap part. You're paying for doors, names and the week before.

How much do digital invitations cost when access control comes in

Getting 300 people through a door at 9:00 on a Tuesday takes staff, badges and a list you can trust. That is billed apart from the design, always. Ask whether access control is included or sold as a module, and how many doors or users come with it — it's the line that moves the total most. If your event doesn't need accreditation, say it in the first meeting: removing that module changes the number more than changing the typeface.

Where a 29,99 EUR digital invitation fits with 300 guests

A digital invitation from Send The Joy is a web page for your event, shared by link, QR code or message, and guests reply from their phone without installing anything. Edit it after sending and the link stays the same; set the content up in 7 languages if your guest list crosses borders. What it doesn't do is access control, ticket scanning or automatic reminders — that part is hired elsewhere, and now you know where it sits in the quote. Try a design for free, then read the proposal again with the real numbers in front of you.