Digital invitation price for 500 corporate guests

It is three weeks before the annual conference and the registration desk has moved from Hall 3 to Hall 5. You have 500 names on a list, a link in the staff WhatsApp group and a printed run sheet that is already wrong. A Digital invitation fixes the link part today: pick a design from the catalogue, edit it in the browser and send one URL the same afternoon, for 29.99 EUR once. No app to install and no PDF to download.

The price question is simpler than it looks. You pay for the invitation, not for each guest. A 40-person leadership lunch and a 500-person annual convention use the same one-time price, because the price is for the invitation itself, not a per-guest ticket. That is the line that stays stable while catering, room hire and AV keep moving around it.

What a Digital invitation costs for a corporate event with 500 guests

The invoice is 29.99 EUR, paid once. That number does not move when you paste more names into the guest list. In a budget meeting with catering, room hire and AV on the same page, the invitation is the line you can close before the coffee goes cold. Before you compare tools, ask what happens after you pay.

• Can you try the design free before paying, and see the cover in the editor first?
• Is the event link a web page you can open in any browser, not a PDF?
• If the room changes from Hall 3 to Hall 5, can you edit the same link without sending it again?
• Does the price stay at 29.99 EUR once, with no monthly subscription after the event?

What Digital invitations for 500 corporate guests must include

One link has to do a lot of work. It should open on a phone without an app, sit behind a QR code at the registration desk and fit in a short message for the staff WhatsApp group. The same page carries the date, time, place and dress code, so nobody has to hunt through three attachments to find the start time. The QR code and the link point to the same place, which keeps the desk and the group chat in sync.

Editing matters more than the first send. If the cocktail moves to 19:30 or the room changes, you edit the invitation and the same link shows the new version. You do not collect 500 replies again. Replies land inside the same invitation in one ordered RSVP list, with the questions you set on the form. The content can also be set by language, so a team in Madrid, London and Milan can read the same event in Spanish, English or Italian without a second invitation.

The guest count changes the plan, not the price: one link, one list, and edits that reach everyone without a resend.

Where the budget goes: three real lines

The tool is 29.99 EUR, paid once. The internal time goes on choosing the design, writing the names, date and place, adding up to six photos and publishing; there is no layout program to learn. If you want paper for the few people who keep it, print a handful of copies for them and send the link to everyone else, so a changed time never means a reprint. With 500 names in play, start with a free trial, edit the cover in the browser and unlock the full invitation when the date is fixed. That is the whole cost of the invitation, not a deposit before a subscription starts.