Digital Invitation for a Multi-Location Corporate Event

Madrid opens at 09:30, Dublin at 08:30, Milan at 10:00. Same Tuesday, three offices, one guest list that will read whatever you send while queuing for coffee. A digital invitation for a multi-location corporate event handles that in one page: choose a design from the collection, edit the cover for free, and publish the link the same day. No app to install, no cards to post to three addresses.

The layout is the easy part. What decides whether this works is writing each city's local time so nobody has to convert time zones, and asking the right question in the RSVP so you know who is coming where. Everything else is typing.

How to create one digital invitation for a multi-location corporate event

Start with the shape. You can buy one invitation per office — 29.99 EUR each, same design in all three — or build a single invitation with a scene for each city, each with its own local time. If you go for the single invitation, remember that the place field takes one text: put the main venue and its address there, and give Milan and Dublin their own scene with their own hour and map. Guests open the same link on a phone, a tablet or a laptop. Nothing to install.

• One invitation per office at 29.99 EUR each, or one invitation with a scene per city.
• Main venue and address in the place field; the other cities get their own scene, hour and map.
• Up to six photos of your own, and you choose which one is the cover.
• The same link for Madrid, Milan and Dublin.

Local time is written, not calculated

Put the city in front of the hour, in the same text field: 'Madrid 09:30 / Dublin 08:30'. That way nobody translates time zones when they open the link. If you have people outside the EU, add the zone in brackets — 'Milan 10:00 (CET)' — and you skip the typical WhatsApp question on the morning of the event.

If the programme changes mid-week, open the scene and edit it. The link stays the same and everyone who opens it sees the updated version. No reprints, no envelopes with the wrong room on them.

One link, three local times, and every confirmation in the same ordered list.

The RSVP for a multi-location corporate event asks which city

If you have been comparing digital invitations for events spread over several offices, the sticking point is the reply form. Set the key question as closed options — 'Which office are you joining?' with Madrid, Milan and Dublin — and one deadline for all three. Confirmations arrive inside the invitation in an ordered list, so you count attendees per city instead of chasing messages in three different group chats. Add full name and email to the same form and you won't be merging lists the day before.

• Local time written with the city, and the time zone in brackets where it helps: 'Milan 10:00 (CET)'.
• A map per city, opened once on your own phone before publishing.
• RSVP question with the offices as options and a single deadline.
• Invitation language and texts checked in the two languages most of your team reads.
• One person per office who reviews their own list of confirmations on the day.

Why a digital invitation fits an event in three cities

One payment of 29.99 EUR per invitation, no subscription and nothing extra per guest. The same link works in all three cities, and if someone in leadership still keeps paper, the sensible move is the link for everyone plus a few printed copies for whoever will file them. Pick a design, try it free, and publish once the venue names, the local times and the language are right.