Digital invitation cost for a corporate event with catering

You're in a Tuesday meeting with a catering quote on the table. Food and drink, staff and setup, transport, tableware. Then a line someone wrote as 'invitations' and left blank. The first three columns add up to more than you expected, and the fourth is the one nobody can explain. A digital invitation can be set up and sent today from the catalogue, 29.99 EUR paid once, so before you sign anything it helps to see what a digital invitation costs for a corporate event with catering and which line it doesn't touch.

Catering takes roughly half of a corporate event budget. The rest goes on logistics and on communication, and that second part is where the numbers get vague. Fix the guest list first. Then decide how you're inviting people.

Where the money goes: catering leads the budget

Ask for the quote broken down and in writing: price per cover, drinks, waiting staff, setup, transport and tableware. Split those out and you see what part is food and what part is logistics. That's the only way to tell which line is quietly running the invoice.

• Write the number of guests before you ask for prices. Catering is quoted per cover, and the list decides the final figure.
• Separate three columns in your spreadsheet: food and drink, logistics (setup, staff, transport) and communication (invitation, reminders, signage).
• Every detail moves the cost per guest: the open bar, the coffee afterwards, three courses instead of two. Adjusting there moves thousands; the invitation is decided on a different scale.
• Ask what the extra hour of bar costs, and the coffee. That's where the budget jumps when the schedule runs long.
• Stationery and confirmations are the line almost nobody budgets: cards, envelopes, stamps, plus the hours someone spends chasing replies on WhatsApp in the middle of a working week.

Digital invitation for a corporate event with catering: 29.99 EUR

One payment per invitation. No monthly subscription, no fee per guest, nothing physical to add afterwards because nothing gets printed or posted. You share a link, a QR code on the office screen or a direct message. Guests open it in their phone browser and reply from there, with no app to install.

Compare digital invitations with a print run and the difference shows up fast: with print you pay again for every correction and every envelope. Do the sum yourself, take the printer's figure and the postage, then look at the 29.99 EUR and decide. If someone genuinely needs paper, the sensible option is a mix: the link for everyone, a handful of printed copies for whoever will keep them.

Catering moves with the number of covers. The invitation doesn't.

Changing the time doesn't cost an extra cent

Edit the invitation after sending it and the link stays the same. Change the time, the venue, the map, the dress code or one sentence, and guests see the updated version when they open it. No reprint, no new envelopes when the caterer moves the drinks reception. You build it in the browser editor with instant preview and up to six photos of your own that frame themselves: the room, the plate, the view from the terrace. The invitation content can also be set in Spanish, English, Catalan, French, Italian, Portuguese and German, which helps when suppliers or teams from other offices are on the list.

The invisible cost: chasing confirmations

Replies land inside the invitation itself, in one ordered list, with the questions you choose: name, company, whether they're coming. Nothing to count between WhatsApp threads and email subjects. Try a design for free, edit the cover with a provisional date, and buy it for 29.99 EUR when the date is firm. You get every scene, the confirmation list and a link you can update without resending anything.