Digital invitation cost for a 300-person congress

It is 8:40 on the morning of the congress. The registration desk has a box of 300 badge holders, a laptop with a list someone updated at 7:15, and a queue of people saying the same thing: I should be on there. Two of them are not. One is on it twice. That is the part of the day a digital invitation actually fixes, and you can build one and send it from the catalogue today: pick a design, test the cover for free, pay once, share the link.

The queue is where a 300-person congress loses time and goodwill, not in the design. So before you compare prices, look at what a digital invitation does with 300 confirmations, and what you still need another tool for.

The badge nobody charged for costs more than the design

Do the maths on the desk. Three hundred attendees means three hundred credentials and one list that someone edits by hand while people wait standing up. The print budget goes on the programme and the printed card, so swapping room B for room A the night before means reprinting 300 pieces or handing out loose sheets at the entrance. And every confirmation that arrives by WhatsApp and gets copied into a spreadsheet is an error waiting to happen at the door: a misspelled surname, a duplicate, someone who never makes it onto the list.

• 300 attendees, 300 credentials, one list. If that list lives in a spreadsheet open on a single laptop, the queue grows every time someone saves it.
• A last-minute room change means reprinting 300 cards or handing out paper at the door while the first session starts.
• Confirmations copied by hand from a group chat carry typos, duplicates and people who quietly fall off the list.
• The printed card is thrown away that evening. The link can still be opened a week later, with the current venue on it.

How much does a digital invitation cost for a 300-person congress?

At Send The Joy a digital invitation costs 29.99 EUR per invitation, paid once, with no subscription. Split across 300 delegates that is about 10 cents each, and it does not renew next month. Digital invitations here are priced per invitation, not per head and not per send: you share the same link with all 300 in an internal email, in the organising group chat, or as a QR code projected on the screen in the room.

You do not pay to look at it. In test mode you edit the cover without paying; when you buy, every scene in the invitation unlocks, not just the first one. Guests open the link in a browser on a phone, tablet or laptop, with no app to install and no PDF to download. If your congress is international, the content can be set in Spanish, English, Catalan, French, Italian, Portuguese or German.

A 300-person congress does not lose money on the design. It loses it at the desk, one unchecked name at a time.

Questions get settled before the door, not at the door

You choose the questions on the confirmation form yourself, and the answers arrive in one ordered list inside the invitation instead of three separate inboxes. The round of can-you-confirm-privately, sent to 300 people one at a time, ends there. Be honest about what this does not do: it does not collect allergies or menu choices, assign tables or scan tickets. That is another tool's job, and pretending otherwise is how you end up with a spreadsheet nobody trusts.

Change the room or the time without resending 300 messages

If the congress moves from the auditorium to the main hall, you edit the venue and the map and the link stays the same: all 300 guests see the updated version without a second email. Change the time, the dress code or the cover line and there is nothing to reprint and no envelope to chase. You can swap a photo or mark a different one as the cover after sending, and the link already sitting in the organisation's emails keeps working. Test the cover of your congress before you pay, then put that number next to 300 printed cards. When it is clear, the invitation is 29.99 EUR, paid once, and you edit it as often as the event needs.