Digital Invitation Cost for a 400-Guest Corporate Event

Three weeks before the annual meeting, the guest list lives in three places: the version communications sent out, the one reception printed, and the one somebody is carrying on their phone. Four hundred names, and two of them are the same person spelled two ways. That is the moment the question stops being about design and becomes how much a digital invitation costs for a corporate event with 400 attendees. You can pick a design from the catalogue, publish it and send the link today.

The number moves with the guest list, not with the artwork. The companies that get a clean quote are the ones comparing digital invitations on scope — how many links, who handles confirmations, how many hours of admin — instead of comparing how the cover looks.

Above 300 guests, the design stops being the cost

With 80 guests the biggest line is stationery: 80 cards, 80 envelopes, postage, a courier. At 400 it flips. The design gets split across so many people it almost disappears, and what weighs is running the list. The first euro that escapes isn't the corporate colour. It's the director who answers 'I'm in' in an email thread that never touches the form.

• Ask one question before comparing quotes: do you charge per invitation delivered, per confirmed attendee or per event? The answer changes the final figure more than any design choice.
• Break the quote into design, link delivery, confirmations and admin hours. Decoration comes last, and it should be the smallest line.
• Access control at the door is a separate budget. A digital invitation covers the call-out and the confirmations, not badges or headcount scanning.
• Name the person who owns the list on day one. If nobody does, you still pay those hours — just later, and without a line item to explain them.

What a digital invitation for 400 attendees actually includes

A serious quote tells you how many links you get and whether the invitation can be edited afterwards. One that doesn't is selling you a picture, not a tool. At Send The Joy you get one page per event, shared as a link, a QR code or a message. Guests open it in any browser, install nothing and confirm from their phone.

Confirmations arrive inside the same invitation, in one ordered list, with the questions you set in the editor. Change the room, the time or the dress code and you edit the page: the link stays the same, nobody re-sends an envelope and no one reprints a card. Text and photos — up to six — are laid out in the browser in Joy Studio, with a live preview while you type.

A 400-name list doesn't break because the design is wrong. It breaks because three versions of it exist.

How much does a digital invitation cost for 400 attendees?

Here it's 29.99 EUR per invitation, paid once. Four hundred guests are not 400 files: they are 400 visits to the same link, which you can forward as often as you need. Put that next to the hours somebody on payroll spends reconciling a spreadsheet of names, and the line that looked expensive stops being the expensive one. Open the catalogue, edit the cover for free with your own date, room and names in place, and look at it before you decide. Then publish it and let the list build itself.