Digital invitation for a corporate event in a wine cellar

It's 18:40 and the coach has just dropped twelve people at the entrance of the estate. Nobody knows whether to walk to the barrel room or wait by the loading bay, and three of them are calling the person who organised the evening. A digital invitation for a corporate event in a wine cellar should have answered all of that before anyone got on the coach: which gate, what time, what to wear on gravel. You can build one today from the catalogue, fill it in and send the link the same afternoon.

The invitation isn't decoration around the date. It's the part of the event that decides how the first ten minutes go, and it's the same link you'll open on Thursday if the tasting moves to eight.

Before you pick a design, the cellar makes three decisions for you

A wine cellar isn't a hotel ballroom. It's cold, the floor is gravel or stone, and the light drops as soon as you leave the courtyard. Write the invitation with that in mind and you'll cut most of the questions that land on your phone the day before.

• An exact time at an exact door: 19:00 at warehouse 3, not 'in the evening'. People read the link on their phone on the way there.
• The format in one line: guided tasting between the barrels, long dinner in the courtyard, or the results presentation with a toast at the end. Each one needs the information in a different order.
• A dress code written from the floor up: comfortable shoes for gravel and a warm layer, because the barrel room sits at around 14 degrees.
• A practical line for the car: whether there's parking inside the estate or which station is closest, so nobody circles the industrial estate twice.

What goes on the cover of a digital invitation for a corporate event in a wine cellar

Start with one line that names the company and the reason: 'Bodega Vidal · Team dinner 2025'. A logo floating on its own, with no occasion and no date, tells the person opening the link from their phone absolutely nothing.

Then the address, properly: warehouse, industrial estate and the access door you actually want people to use, plus one extra line for parking or the nearest station. 'The estate' is not enough when there are three gates. For the cover, use a vertical photo of the courtyard or the barrel room. Digital invitations on Send The Joy take up to 6 of your own photos, they frame themselves, and you can mark a different one as the cover or swap any shot later.

The invitation isn't the envelope. It's the first ten minutes of the evening, written down before anyone arrives.

How much does a digital invitation for a corporate event cost?

29.99 EUR, one payment, no subscription. The site runs in seven languages, and you can set the invitation content per language if half the team flies in. What it won't do is print or post anything: if the committee wants a copy for the file, send the link to everyone and print a handful for whoever keeps things. Guests only need a phone, tablet or laptop with a connection, so put the QR on the warehouse door as well, for the one person who left the email at home. Pick a design, test it free and publish; your invitation can be live before the first tasting.