Digital invitation: corporate event interpreting costs

You're booking a room for 40 people, half of them flying in from Frankfurt, and someone asks whether the session will run in English too. You request a quote and get one figure that mixes a booth, an interpreter's day and 40 headsets. That's how corporate event interpreting costs usually land on your desk: bundled, with no line for the part you can actually control. The other half of the job — telling people the date, the room and the agenda, and finding out who's coming — is a Digital invitation you can build today from the catalogue and send the same afternoon.

Here's how to keep those two lines apart so the budget holds: what the booth really costs, what a multilingual invitation costs, and where the RSVP saves you money before you sign the interpreting contract.

Corporate event interpreting costs: booth, interpreter, headsets

Ask for three lines, not one. A booth with its technician, the interpreter per working day, and receivers or headsets per attendee. A 40-person meeting with two languages usually needs two booths and two interpreters, not one. None of that belongs on the invitation invoice: the link each guest opens on their phone is €29.99, one payment, no subscription.

• Ask the interpreting supplier for a breakdown by booth, by interpreter day and by individual receiver before you sign.
• Count attendees from the RSVP answers, not from last year's headcount.
• Decide which parts of the content have to exist in two languages: cover, agenda and how to get there.
• Open the invitation link on a colleague's phone before you send it to the whole list.

How much does a Digital invitation with several languages cost?

The text is set per language, so the same link can hold a Spanish cover and an English version for the international speakers. The site runs in seven languages — Spanish, English, Catalan, French, Italian, Portuguese and German — which means the delegate arriving from Frankfurt doesn't depend on someone emailing a hand-translated PDF. No fee per attendee, no fee per extra language: €29.99 per invitation, paid once.

Say you send the notice to 120 people and 15 of them need it in English. You don't buy 120 licences. You buy one invitation and switch the language of the content. Confirmations arrive inside the same invitation, in one ordered list, with the questions you chose to ask — whether someone stays for the dinner after the session, for example. That's a real headcount, and it's the number you take to the interpreting supplier when you close the order.

Two budgets, not one: live translation is paid per booth and per interpreter; inviting people and collecting answers is a single €29.99.

Why Digital invitations hold the RSVP and survive a change

If the numbers drop from 40 to 28, you adjust headsets instead of chasing a print run. If the speaker's flight slips and the session moves from 10:00 to 11:30, you edit the time and the link stays the same — guests see the updated version. Same with the venue, the map or the dress code. They open it in the browser on their phone and confirm from there, no app to install. So before you ask for a third booth quote, settle how many people are coming and in which language they read: that's a Digital invitation from Send The Joy at €29.99, one payment. Try a design for free, then publish once the agenda is fixed.