Digital invitation: corporate events, allergies, catering

A digital invitation can’t collect allergies. It can, however, keep your corporate event’s allergies and catering details from turning into a group chat. The caterer asks for final numbers and restrictions on the 10th. You still have 80 guests unconfirmed because the link disappeared in a WhatsApp thread. You can create and send a digital invitation today from the Send The Joy catalogue, and watch the RSVPs land in one ordered list while the menu is still editable.

The point isn’t to move every problem online. It’s to know who is coming and how many, so the caterer gets a clean list instead of screenshots, voice notes and a last-minute email. That way the invitation does the chasing, and you keep the medical details with the people who need them.

The menu goes to print before your RSVPs close

Caterers work to deadlines. They need a final number and a format for restrictions. If the invitation link is buried, you’re not collecting answers; you’re collecting maybes. A digital invitation keeps one link alive, so late confirmations still reach the same list. Paper menus and printed cards can’t be updated once the kitchen has the file. That is why the menu often goes to print before your RSVP list is closed. The fix is not more chasing. It is one link that everyone can find, plus a separate deadline for dietary details.

• Name one person responsible for restrictions, with the caterer and HR copied in.
• Set two deadlines: RSVP first, allergies at least 48 hours later.
• Send an allergy form outside the RSVP, with name, table and alternative dish.
• Use one digital invitation link for attendance and numbers, and leave medical details out of it.

A digital invitation should not collect allergies in the RSVP

It’s tempting to add “allergies” to the RSVP form. Medical data deserves a different channel and clear consent. The RSVP is for confirming attendance, not for collecting health information. An open question in 300 replies becomes 300 different texts that nobody can normalise. You end up translating “no nuts, but almonds are fine” into a kitchen instruction. Ask the catering team to send its own form instead, with a field for the dish and the table.

The invitation can still centralise who is coming and how many. That tells you who to chase for a restriction form outside the RSVP. Configure the confirmation questions you need for attendance and numbers. Keep the medical details with the caterer, where they belong. You are not losing information by separating the two. You are making the information usable.

The invitation confirms who is coming. The caterer handles what they can eat. Keep those two lists apart.

How to create digital invitations for corporate events with allergies and catering

Start with one digital invitation from the Send The Joy catalogue. Test the cover for free, then unlock the full invitation for 29,99 EUR, one-time payment. Share the link, QR or message. Guests open it in a browser and reply from their phone, no app needed. If the time, venue or dress code changes, edit it and the same link shows the update. The RSVPs stay in one ordered list inside the invitation. The allergy form stays separate, with the person you put in charge. Create yours today and send it before the next committee call. That way the caterer gets a number and a format, not a screenshot of a thread.