Digital invitation for a corporate event with allergies

Two hours before the drinks, your phone buzzes. A guest wants to know if the skewers have peanuts in them. The caterer has already loaded the trays. On a passed tray, a satay skewer and a chicken skewer look the same, and nobody holding a glass can tell them apart. This is how corporate event allergies usually get handled: too late, by WhatsApp. A digital invitation asks earlier, in one line, before anyone has to guess.

The fix is cheap and takes an afternoon. Write the allergy line into the invitation text, set a deadline, publish. You can build and send a digital invitation today from the Send The Joy catalogue: 29,99 EUR, one payment, and no app for your guests to install.

Corporate event allergies belong on the invitation, not on the tray

Standing events are the hardest case. At a buffet, guests choose with their eyes: they recognise the hummus, the tortilla, the bread. At a seated dinner, the allergy is solved in the kitchen with a marked plate and a name on the table. At a cocktail there is no name and no table, only trays going past. The only way to keep someone safe is to have asked beforehand, in writing, and to have passed the answer on.

• Set the deadline to match the caterer's cut-off, not the day of the event: the order usually closes two days earlier.
• Name one person on your team who receives the notes, and pass them to the kitchen in writing.
• Ask guests to say whether it's an intolerance or a severe allergy, because they're not served the same way.
• Add a plan B for the guest who's only coming for the toast, so they're not standing next to a tray they can't touch.

How a digital invitation keeps the answers in one place

A digital invitation is the event's own web page. You share a link, a QR code or a message, and guests confirm from their phone in a browser — nothing to install. Confirmations land inside the invitation in an ordered list, and you can configure the RSVP questions instead of chasing replies one by one on WhatsApp.

One thing worth saying plainly: the confirmation form isn't built to collect allergies as its own field. That's why the allergy line goes in the invitation text, where every guest reads it. And if someone is only coming for the toast, say that in the text too, so they know what to expect from the food.

At a buffet, the guest chooses with their eyes. At a cocktail, the tray chooses for them — so ask before the trays leave the kitchen.

The menu changes and the link stays the same

Caterers swap dishes. If the satay becomes a hummus skewer, you edit that sentence and guests see the updated version: the link stays the same and nobody has to resend anything. The same goes for a change of time, venue, map or dress code. You can add up to six of your own photos, hero and decorative, so the page looks like the room people will actually walk into.

So write the line, set the deadline, put one name on it and share the link. A Send The Joy digital invitation costs 29,99 EUR, stays editable after you send it, and keeps every confirmation in one ordered list; the allergy notes arrive by email, in one inbox, because you asked for them in the text.