Digital invitation for a 500-guest corporate event: cost

Eight days before a 500-person company event, the communications director emails: dinner moves to 8.30pm. If your invitation is a printed card, that one line means a reprint, a fresh round of envelopes and a list of people to ring. With a digital invitation you change the time and the same link shows the new version. That single moment explains most of the cost question, so it's worth knowing what a digital invitation for a corporate event with 500 guests actually costs — and you can build and send one today from the catalogue.

The headline price is easy to say out loud: €29.99, paid once, no subscription. What's harder to count is the time that goes into answering 'what time was dinner again?' across three WhatsApp groups. That's the number that grows with 500 guests, so let's take both.

How much does a digital invitation for 500 guests cost?

€29.99. One payment, for the invitation, not per guest. 500 confirmations cost the same as 50 because you're buying an invitation, not a unit per person. There's no print bill, no envelopes and no courier: the link, the QR code or the message reaches the guest's phone, and the event page is the only thing you keep up to date. You can test a design free and edit the cover before paying anything; buying unlocks every scene in the invitation.

• One invitation, one price: €29.99, no monthly fee and nothing added per attendee.
• No print run, no envelopes, no postage — so nothing needs reprinting when a detail changes.
• Free trial mode: edit the cover and see the design first, pay only when you want the whole invitation.
• Guests open the link in the browser on their phone. No app to install, no account to create.

The hidden cost is the change that lands 48 hours out

A message from the communications lead: the dinner moves to 8.30. On paper that's a reprint and, realistically, a few guests who turn up at the old time. On a digital invitation you edit the time and the same URL already shows the new version of the page. Same story with a room change, a map pin, the dress code or the welcome line. Nobody has to resend anything, and nobody has to remember which version they saw.

What actually eats the hours is the chasing. One person asks in a group chat, another forwards the question, and you type the same answer fifteen times. Meanwhile the name lists don't reconcile, because half the replies arrived as voice notes and the other half as screenshots of a message thread.

The expensive part of a corporate invitation isn't the design. It's the fourth version of it.

Digital invitations vs paper corporate invitations: where the money goes

Paper isn't wrong, it's just expensive to correct. A printed corporate invitation is fixed the moment it leaves the printer, and every change is a new run. A digital invitation is a web page for your event: you edit it and the link stays the same. If protocol asks for paper, the sensible version is a mix — the link for all 500 and a handful of printed copies for the people who'll keep one.

Your RSVPs land in one list, not in the chat

The confirmation form lives inside the invitation. Answers collect in an ordered list instead of scattering across chats, emails and voice notes, and you write the questions according to what you need to know about the event. You fill in the label, date, place and line with one field per detail, watch the preview update as you type, upload up to six of your own photos and choose the cover. Then you publish with a button. If the committee changes something afterwards, you edit it and the link stays the same — the 500 guests open the correct version. Pick a design and have it ready before the next call.