Corporate volunteering invitations: pick your shirt size

It's Thursday evening and the corporate volunteering invitations went out two weeks ago. Someone in the organising group is scrolling the chat to count who's actually coming on Saturday. Three people have said yes, one of them has asked what T-shirt size to order, and nobody wrote the answer down.

A volunteering day rarely falls apart over anything big. It falls apart over two small details: a size and a shift. Both can be collected in the moment someone confirms — if the invitation asks for them.

A yes in the group chat doesn't fill a list

A bare 'I'm in' gives you nothing you can act on. You can't order thirty T-shirts from it, and you can't split a group into morning and afternoon from it either. Size and shift have to be captured when someone says yes, not three days later by email. When the shift is chosen at the moment of confirming, the teams sort themselves out without an extra call the night before.

• T-shirt size, asked in the same form as the confirmation instead of a follow-up email.
• Morning or afternoon: pick one on confirming and the groups form on their own.
• First and last name, so the list comes out in order rather than as a pile of nicknames.
• Two questions take fifteen seconds. Five questions and people put the confirmation off until tomorrow.

What corporate volunteering invitations should ask — and what to leave out

The confirmation form is configurable, so you decide what goes in it. Keep it to what you'll actually use on the day: size, shift, and a full name to keep the list tidy. In the editor you see the preview as you type and there's a character counter, so you can check how the questions look on a phone before you publish.

Everything else belongs somewhere else. Allergies, meal choices, transport, childcare — none of that goes in the invitation. Put it on a separate sheet and let whoever runs the day handle it. The invitation has one job: tell people what's happening and collect the answers you need.

Two questions asked at the moment of confirming beat twenty WhatsApp messages the night before.

The link you never have to resend

If the time moves or the meeting point changes, edit the invitation and the link stays the same. No second message, no 'ignore the last one'. You correct the detail when you find out — from 'old T-shirt and closed shoes' to 'bring gloves' — and guests see the updated version. The invitation is digital, so there's nothing to reprint and no envelopes.

The day itself, told in scenes

An invitation is built from scenes that follow one another: a cover with the date and the team name, then a scene with what you'll be doing and who you'll be with, then the logistics — where to meet, what to bring, what time the day ends. You can add up to six photos of the site or of a previous edition, mark one as the cover, and they frame themselves.

Start with the cover. Design it, try it free, and set up the RSVP questions before you publish. One invitation costs €29.99 as a single payment, no subscription, and the link stays live with the confirmations inside it. Guests open it in their phone browser — no app to install — and the site and the invitation content work in seven languages, which helps when your team is spread across countries. The volunteering day will have enough going on without you chasing confirmations.