Company Christmas dinner invitation: menu, times, RSVP

It's 3 p.m. on 10 December. Someone in the team chat asks what time the bar opens. You scroll back through 62 messages to find the restaurant's email from three weeks ago. The spreadsheet you shared has three columns — yes, no, maybe — and four people have filled it in. The menu is a PDF, the address is a screenshot, and the person who asked about the vegetarian option never got a reply. A company Christmas dinner invitation should not work like this.

That's the problem: the details live in five different places. A digital invitation puts them in one link that opens on any phone, and the confirmations land in a list on the same page.

Company Christmas dinner invitation: four details everyone asks for

Before you send 38 separate WhatsApp messages, write the same text in one invitation. Here's what to include, in plain words, so nobody has to ask twice.

• Date, dinner time and the time the bar opens. 21:30 and 23:00 are two different things.
• Restaurant name and address with a map, so nobody ends up at the wrong room.
• The menu written out, with both main courses and the usual option.
• A clear channel for allergies or intolerances, plus the deadline. And a line about plus-ones: if they can come, how to say so.

Write the menu and the bar time once

The menu goes in as it is: two main courses and the vegetarian option. The dinner time and the bar time are separate lines — 21:30 for dinner, 23:00 for the bar. Write them apart and nobody arrives when the dessert is already on the table. The allergy note stays simple: an email or a name, and a date like 'by 5 December'.

If the restaurant moves dinner to 21:45, you edit the text and the link stays the same. No new message, no corrected card. Change the place, the map, the dress code or the line you always say, and the guest opens their link to see the current version.

The menu, the time and the map already exist; they just need to arrive together in the same place.

One name, one photo and one colour

The invitation holds up to six of your own photos — the team from last year, the room, the menu. You mark one as the cover; the rest decorate the scenes. Names, date, place and the line you always say go in separate fields. Change the restaurant name by filling a field, not by redesigning the page. And if part of the team reads in English, French or German, you can set the content per language.

A few printed copies for the pinboard

Someone will print the invitation for the office pinboard. The sensible combination is a link for everyone and a few printed copies for whoever wants to keep one. No app to install: the link opens in any browser and the reply goes from the phone, on the bus or between meetings. For anyone without a device, a printed copy solves that one case.

Your celebration starts here. The menu, the time and the map are ready; they just need to arrive together in the same place. Find an invitation that feels like you and publish it in one afternoon.