Company Afterwork Invitation: 60 Guests, No Empty Chairs

It's Thursday, 18:40. The team chat has forty messages and not one of them answers the only question that matters: what time does this start? One person is sure it's the seventh-floor terrace, another is already at the bar downstairs, and two have quietly gone home. Sixty guests, one company afterwork, and no single place where the details live.

A company afterwork invitation fixes exactly that. One page, one link, and the hour, the address and the guest list sit in the same place for all sixty people. You set it up once, and you edit it when something moves.

Set the hour before you set the place

An afterwork that starts at 7pm and one that starts 'when we get out' are two different events. Pick the hour and write it on the label, next to the date and the names. Then name the meeting point the way a colleague would say it out loud: 'seventh-floor terrace, not the office entrance.' That one line saves you fifteen 'where are you?' messages.

• The exact hour on the label, not a two-hour window.
• A meeting point with a real name, not 'the usual place'.
• Who is on the list: the team, the ex-colleagues, and the one who always says yes and never turns up.
• One photo from the last get-together for the cover, and one of the venue for the location scene.

Your company afterwork RSVP decides how many chairs there are

Confirmations land inside the invitation, in one ordered list. You know who is coming without opening a spreadsheet or chasing anyone in the chat. Set only the questions you will actually read — 'are you coming?' and 'straight there, or via the office?' — and skip the rest.

The same list shows you who never shows. If a name is not on it, it does not count towards the tables or the round at the bar.

One link holds the hour, the address and the list. Nobody has to ask twice.

One link, one QR, and every change lands there

Send one link to the team group. It opens on any phone, there is no app to install, and people reply in two taps. Print the same QR and leave it by the coffee machine for whoever never reads the chat. If the terrace gets rained out and you move to the bar around the corner, you change the location and the map in the editor, and guests see the corrected version on the same link. Switch the dress code from 'shirt' to 'whatever you are wearing' after sending and nobody has to confirm again. No old versions float around, because the invitation is a single live page.

The invitation costs 29.99 EUR, paid once, with no subscription, and it covers the whole afterwork: all sixty guests come through the same link, QR or message. It is available in 7 languages, which helps if part of your team reads in English, French or German, and the invitation content can be set per language. Pick a design, set the hour, upload the team photos and publish. When someone asks what time it starts, you send the same invitation as always.