Weddings
Wedding invitations: hotel room blocks and prices
Book 20 rooms, get a code, and lose it in a PDF by Friday. Here's where the code belongs, what the block really costs, and how to change it without re-sending anything.
Send The Joy · October 8, 2026 · 3 min read
It's 11pm, two days before your RSVP deadline, and a guest texts: 'What was the hotel code again?' You set up a hotel room block months ago and pasted the code into a PDF. The wedding invitations went out without it, and now you're scrolling between your downloads folder and a WhatsApp thread from March.
The code isn't the problem. Where you kept it is.
Put the hotel room block code inside the wedding invitation, not a PDF
A code in a PDF goes stale the moment the hotel changes the rate or extends the deadline. On a digital invitation you edit one line and the same link shows the new version. If the hotel widens the deadline to 30 March, you change three words. Nobody re-sends anything, and nobody books with details that stopped being true in April.
- Hotel name, address and phone number, spelled the way the hotel spells them.
- The discount code and the booking link, if the hotel gave you one — something like GUESTS10.
- The deadline to use the block, and how many rooms are still free.
- Price per night, whether breakfast is included, and the deposit.
What to check in the hotel room block price
Ask whether the group rate covers breakfast, parking or a late check-out. Two hotels at the same nightly rate aren't the same deal if one throws in breakfast for two and the other charges for the car park.
Separate three things: the room rate, the deposit, and the penalty for releasing rooms you don't fill. Ask for that breakdown in writing. And set a deadline your guests can actually meet. If they have to decide before flights or work rotas are confirmed, the block ends up half empty.
A hotel code isn't a document you attach. It's a line you can edit.
The PDF gets lost. The link gets read.
Guests don't open a PDF to hunt for a code while they're on the phone deciding whether to book. A link takes them straight there. A 'Where to sleep' scene can hold the code, the booking link and the hotel's phone number on the same page as the RSVP. If someone asks on WhatsApp, you send the same link — no forwarding documents, no guessing which version is current.
What the invitation costs next to the block
A Send The Joy invitation is 29,99 EUR, paid once, with no subscription. Try it free first: you edit the cover without paying and see how the hotel text sits before you buy, and buying unlocks every scene. You can add a question like 'Are you staying at the hotel?' to your RSVP — it's for your own headcount, not for booking the room. Guests open the invitation in a browser, no app to install, and confirm from their phone; answers land in a list inside the invitation.
If the hotel gave you a code, don't leave it in a PDF that vanishes into your downloads. Build your invitation on Send The Joy for 29,99 EUR, test it free, and keep the code, the map and the RSVP in one link.
