Digital invitation price for corporate cocktail events

The caterer's email lands on a Thursday morning and asks three things: how many linear metres of bar, how many servers per 25 guests, and whether the venue has a cold kitchen. Not one question about the guest list. That's the moment the price of a digital invitation for a corporate event with standing catering stops being a stationery detail and becomes a line in the same spreadsheet. You can pick a design, try it free and send the link today from the catalogue.

The confusion is fair. A seated dinner is quoted per head; a standing cocktail is quoted by the bar, the hours and the number of service points. Two events with identical canapés can land thousands apart depending on how the room is laid out. The invitation sits on top of that — and it's the one line you can fix in an afternoon.

Why a standing corporate cocktail is priced by the metre

A four-metre bar serves around 80 people standing comfortably. Put 150 in the same room and you need a second service point, more glassware and someone collecting empties — the menu doesn't change, the price does. Catering managers also ask about server ratios and back-of-house, because a venue with no cold kitchen means everything arrives chilled from outside catering and the logistics get charged back to you. None of it can be calculated without knowing when people arrive and whether they stay for the cocktail or move on to dinner.

• Linear metres of bar and how many service points you're actually paying for.
• Servers per 25 guests and hours of service: a 90-minute cocktail isn't priced like a three-hour one.
• Whether the venue has its own kitchen or everything comes in cold from outside catering.
• The exact time of the toast, and whether the cocktail replaces dinner or just precedes it.

How much does a digital invitation cost for a corporate cocktail?

29.99 EUR per invitation, paid once, no subscription. No paper, no printing, no envelopes, so a change of time or address doesn't multiply the cost by every name on the list. On a 100-person corporate event, communication is a smaller line than catering — but it's the first one a director looks at, because it's the one they can see: card, design, print, courier.

The fair comparison is with a printed card, not with nothing. With paper, every correction to the time means reprinting a batch and posting a second round of envelopes. Digital invitations keep the same link and show the new version. If someone genuinely wants something to keep, the sensible split is a link for everyone and a few printed copies for the people who'd frame it.

The cocktail is priced by the metre of bar. The invitation should at least tell you who's standing there.

The RSVP that stops you recalculating the cocktail three times

Set the confirmation form up before you send anything: a box for yes or no, the name, and one open field such as 'Are you coming to the 7pm toast, or only to dinner?' Confirmations arrive in a list inside the invitation itself, not scattered across three WhatsApp threads with the message forwarded twice. If the number shifts in the final week, you edit the invitation and the link stays the same — nobody gets a second version with a different time.

Changing the toast time doesn't mean reprinting anything

If the caterer pulls the cocktail forward from 19:00 to 18:30, you change the time in Joy Studio and anyone who opens the link sees the corrected version — no envelopes sitting in a reception drawer. Same with the address, the map or the dress code ('dark suit, no tie'). Guests install nothing: they open the link in their phone browser, confirm and check the address before leaving the office. The page runs in seven languages — Spanish, English, Catalan, French, Italian, Portuguese and German — and the content can be set per language, so one link covers the Madrid office and the Milan office. You share it by link, QR code or message, which matters when the list mixes head office, suppliers and press.

If the caterer is going to ask about metres and timings, the invitation should answer the same questions. Pick a design, try it free, publish the link and let the confirmations land in the list. At 29.99 EUR, a digital invitation from Send The Joy collects the RSVPs in one place and updates without resending anything.