Bilbao Birthday Invitations: Digital Invitation for a Txoko

Forty names in a WhatsApp group, a txoko booked in Indautxu and a closing time the person with the keys repeats twice. Birthday invitations in Bilbao often start like this: one group, one question about what to bring, and by Thursday nobody is sure who is actually coming. A Digital invitation puts all of it on one link, and you can set it up and send it today from the collection — before the shopping list even exists.

There is no event planner here, just a friend with a notebook and forty people asking the same three questions. A txoko is a private kitchen and dining room shared by a club or a group of friends, and it comes with rules: a capacity, an opening time and a closing time. Put those rules, the shopping and the confirmations on one page and you have worked out how to organise a birthday in a txoko without the group chat falling apart.

Bilbao birthday invitations: a Digital invitation sets the txoko's capacity

Start with the people who are definitely coming. Family, your cuadrilla and the four who always end up in the photo get the link first. Then it goes to the group and each guest opens it when they can, on their phone, without installing anything. With forty seats, the list of confirmations inside the invitation reads in one go, and you see straight away who is missing.

• Forty names in one WhatsApp group, with the invitation link in the first message instead of buried under photos from last year.
• The shopping split three ways: ice and drinks, bread and cold cuts, dessert.
• Opening and closing time written on the invitation, not in a message nobody scrolls back to.
• A charged phone to show the map to whoever gets lost around Indautxu.

How to split the shopping before the first pintxo

The person who books the txoko does not pay for everything. They keep the list of what is still missing, from the ice to the two trays of croquetas, and the invitation is where everyone reads it. Opening and closing times go in the text fields, so nobody turns up when the tables are already being wiped down.

If someone asks what to bring, the answer is on the same link — you do not have to forward it to each person one by one. And if the txoko calls to say you have to be out earlier, you change the time and the link stays exactly the same. Whoever already had it opens it and reads the new version.

One link holds the list, the map and the closing time, and it is the only message you will not have to send twice.

RSVPs by link, without chasing anyone on WhatsApp

Guests open the link in any browser and answer on the same page, with no app to download. The answers arrive in an ordered list inside the invitation, so the count of forty squares itself. The questions in the form are set before you publish — only what you need to know for this birthday.

Why a Digital invitation fits this birthday

It is a web page for the event, not a PDF: you share it with a link, a QR code or a message, and there is no printing or posting. Text goes in field by field and up to six photos frame themselves in each scene. If someone wants something to keep on paper, the sensible move is a mix: the link for all forty and a few printed copies for whoever will file them away.

With the txoko booked and the shopping split, the only thing left is for all forty to know the time and say yes. Choose a design, try it free and publish the invitation with the time, the place and the confirmations in the same place.